Direct Purchase Invoice Entry

Purpose

Enter an invoice without GRN being entered previously. GRN document will be generated automatically.

Procedure

Use the same procedure as for the Purchase Order Entry.

Tips and Tricks

• Best way to pay utility bill / rent:
  • Setup Supplier, use GL Items for it
  • Preset the Cost Account in Supplier setup
  • Can also create a Quick Entry for this
  • Can also raise an order on supplier for service (Create Service Item and set it as a Service)
• Edit Item Description in a Supplier Invoice:
  • Works for items which allow an Editable Description
  • First enter the Item and press the Add Item button
  • Then edit the line for which the description has to be customized
• Get last payment account for supplier.
  • When entering the payment account for the supplier we often choose the default account for the supplier.
  • But sometimes it is necessary to remember the account into which payment was made if different from the default one.
  • This may then be used in the next supplier payment.
• To edit the date or content of Direct Supplier Invoices:
  • First void the invoice (Setup->Void A Transaction)
  • Void the delivery. Note that the delivery cannot be voided until the invoice is voided.
  • Purchases->Outstanding purchase orders maintenance: Edit the PO. You can change date, add or remove items.
  • Purchases->Outstanding purchase orders maintenance: Receive the PO
  • Purchases→Supplier Invoices: Invoice the PO